1. ESF studbook day on 22 June 2019
The program has been established.
In the admission price per person of € 15 includes also the costs for the buffet lunch and the costs for the tour in the zoo department.
The webmaster will give a demonstration of a new registration system that the board wants to introduce in order to greatly facilitate the registration by the studbook coordinators.
At the end of the day there is the possibility - for your own account - to participate in a pleasant dinner near the Aeres location.
2. Protocol for placing ESF animals at individuals 2019
The existing protocol for new ESF animals is supplemented by the arrangement for already existing ESF animals.
In addition to a small cost reimbursement, the costs per EU certificate must be reimbursed to the ESF.
For IBG animals from countries outside the Netherlands, the costs for import, customs, health declaration, CITES, transport, etc. are added up and apportioned per animal.
3. Discussion of some points concerning the new registration system.
- System safety is extremely important.
- Change of names:
a. "Studbook keepers" are called "Studbook coordinators" in the future.
b. "Studbook participants" are called "keepers" in the future.
c. "Coordinator studbook keepers" is called "Manager studbook coordinators and studbooks".
- Keepers can request a printout of their animals from the studbook coordinators.
- The online form for registering animals, etc. is published on the opening page of each studbook.
- Addition of photos in the registration is possible and recommendable.
- The starting point for registration is: a maximum of 50 founder animals (preferably the same number of both sexes) and, if possible, the first 6 F1 hatchlings for each pair of founder animals.
1. ESF studbook day on 22 June 2019
A number of speakers have already definitely agreed to cooperate. Discussions are still being held with a few other people.
The program will be finalized in the second half of May and at the beginning of June the invitation with the program will be circulated and published on Facebook and the website.
Registration for participation is required well in advance due to the organization and the lunch.
2. Progress development online registration system
Use of the online registration system:
a. In the new system each studbook keeper can only work in his own studbook registration.
b. The board can fully view all studbook registrations and if necessary work in consultation with the studbook keeper. In the event of a (temporary) absence of the studbook keeper, the studbook keeper will be informed of the operation as soon as possible afterwards.
c. Consultations are being held with the webmaster about the intended constructions.
d. The use is further formulated and discussed with the studbook keepers.
3. Online form on the website
a. An online entry form is placed on the website, which can be filled in online by anyone and then forwarded online to the relevant studbook keeper.
b. In case there is no longer a regular studbook present, the form will be sent to the secretariat, which manages the ESF animal administration.
c. The online form must be textually usable for applications, changes and cancellations.
4. Method of registration, modification, deregistration, etc. of studbook animals
This method will be worked out and then discussed with the studbook holders on the ESF day.
5. Report after-breeding
Caretakers of ESF animals must pass on the numbers of offspring to the studbook keeper or the secretariat as soon as possible. The studbook keepers explicitly have a cooperative task in this.
6. Transfer problems
Some transfer problems concerning ESF animals have been discussed and decided.
7. Prospective board member
Discussion is being held with an interested party about board membership and the management of a studbook.
8. Relationship TSA-Europe - ESF
TSA-Europe requests cooperation on a number of activities and in organizational matters. The ESF would first like to get more clarity about the new organization of TSA-Europe and the activities that it can and will undertake.
1. Progress development online registration system
The progress of the evaluation and adaptation of the online registration system has been discussed. This new system will mean considerable enlightenment and change for the management of the studbook keepers.
In each studbook the studbook keeper registers in total:
a. A maximum of 50 founder animals if possible in the ratio of 25 males to 25 females.
The exact origin must be demonstrably established and photos must also be supplied. The website template must be used for this.
b. The first 6x F1 offspring of each couple of founder animals.
The respective percentages that have so far been included in the standard agreement will be deleted and replaced by the "first 6x F1 offspring provision" for all animal species.
c. In every studbook registration, codes are used instead of participant names and locations. Each studbook keeper keeps a so-called Key to locations list, which is also provided to the board. This is also discussed with the studbook keepers.
2. Registration maximum number of animals
a. Due to the manageability of each studbook, the maximum number of animals that is registered is set at 300 animals. (Maximum 50 animals and 250 F1 offspring).
b. This maximum does not apply to the compulsory registration of original so-called front- door and IBG- animal species, for which no full studbook is present (or no longer exists). The ESF has no influence on the number, because it is completely dependent on the unexpected supply.
c. The new registration setup and the simplified working method adapted to this will be discussed on ESF day 2019. In the meantime, the studbook keepers are kept informed of the developments.
3. Reception of ESF animals
When there is a great deal of interest in the reception of new ESF animals, it is announced that, in consultation with the relevant studbook keeper, his studbook participants have a first preference for the placement of these animals. This is also announced in calls on the website.
4. Continued shelter of ESF animals
If ESF animals have to be moved from one caretaker / location NL to another caretaker / location, then the EG certificates must always be requested by the ESF, in accordance with an agreement with RVO.nl/CITES.
5. Contributions for receiving ESF animals.
a. A standard contribution of € 25 per animal is requested for each placement of ESF animals that originate from a front- door-animal-procedure or from RVO.nl-IBG management. This contribution will be used in part to build up a conservation fund for the relevant species.
If applicable, the costs for EG certificates and ESF-BO authorizations (only in the Netherlands) will also be charged.
b. The aforementioned also applies to hatchlings of ESF founder animals, as well as to the relocation of animals from one caretaker / location to another caretaker / location. The standard agreements are adjusted accordingly.
c. If ESF animals are moved from a private location to an EAZA zoo, no separate agreement will be concluded with that zoo for this transfer.
d. For any import animals from other countries within and outside of Europe, a wrap-up amount per animal applies on the basis of all necessary import costs.
e. These principles are included in the ESF agreement, where applicable.
6. Testudo kleinmanni DNA testing Fabina Martis
The ESF agrees with the additional agreement with Lotte Supheert, provided that there is no liability whatsoever for the ESF.
7. Management transfer of studbook Testudo hermanni hermanni
The ESF board agrees with the transfer of the studbook management to Floris Visser NL and Koen Boogaerts BE.
1. New board member.
Rob Verhoeks NL is welcomed as a new board member.
2. Future of the ESF.
The policy with regard to. animal registration, breeding programs, PR and finances are evaluated and further worked out.
3. Online registration system.
The existing online registration system is being evaluated. The aim is to save costs and to simplify as much as possible, in order to make it as easy as possible for the studbook keepers and new studbook participants.
In the new studbook registrations, in principle only founder animals and F1 offspring (in small numbers) are registered, the provenance of which is demonstrably legal. The coordinator studbook keepers will consult with the studbook keepers to clean up the online registrations for that purpose.
4. Dead ESF animals.
In the ESF animal agreement, the provision with regard to dead animals and section is deleted, because that provision has received little effect in recent years and the caretaker should not be unnecessarily burdened with preservation and veterinary visits.
Instead of that provision replaces the provision of a photo of the dead animal on an ESF template that is published on the ESF website. The template with the ESF logo must be provided with the photo, photo date, place and name and address of the caretaker.
5. Studbook keeper day 2019
This day will be canceled due to the internal reorganization, the simplification of the online registration system and the re-evaluation of the ESF goals.
The results will be announced later during the next ESF day in the first half of 2019. A different location is being considered for the ESF day 2019.
6. Annual ESF days
Because the ESF explicitly wants to involve more than just (co) studbook keepers in its activities, the term is referred to as ESF days.
7. Cooperation between EAZA and ESF
Due to the expiry of the existing memorandum, a new Memorandum Of Understanding (MOU) must be concluded between EAZA and the ESF. To that end, consultation is taking place with EAZA.
1. Algemene Bezitsontheffing NL.
The ESF concludes an agreement with Ministry EC, RVO.NL to obtain a General Property Deduction (Dutch: Algemene Bezitsontheffing) for confiscated animals and so-called front door animals, which become transferred to the ESF in ownership.
The so-called front door animals concerns an special arrangement about found or left behind animals in the Netherlands.
2. New ESF animals
In March / April, in the Netherlands confiscated turtles are placed by the ESF with turtle holders who have registered with ESF.
3. Studbook keepersday 2018
- This year this day will be organized on a date to be determined and in a location to be determined, in cooperation with the Turtle Survival Alliance - Europe (TSA-Eu),
- It is possible that a whole weekend will be reserved for this event. Presentations can be held on Saturday and on Sunday one or more excursions, demonstrations, etc.
- A binding theme for both organizations will be: Conservation in various forms.
- All event dates from other organizations and fairs are of course taken into account.
4. Progress of studbooks
- Deleted are 3 inactive studbooks.
- Starting point of registrations : In the studbooks, only founder animals and F1 animals are registered whose origin is demonstrably legally established. The other animals are registered in a separate paragraph. Illegal animals are always refused.
1. Reports of studbook keepers and studbook overview..
All studbooks have been discussed and various actions are taken.
Some email addresses will be updated and requests for a few new studbooks will be further investigated.
Nick Cramer becomes co-studbook keeper Platysternon spp.
2. Progress of online registration system.
The ESF agrees with the Sacrome offer for further extensions / additions to the system.
3. New ESF website.
The ESF agrees with some comments / adjustments with the further development of the offered trial model. Sanne de Jong will be asked for further planning.
4. Membership of species 360.
The ESF does not participate in the system species 360 because the pros and cons of the system to be started are not sufficiently clear. There are too many uncertainties regarding the results.
5. Latest Newsletter and ESF Facebook
In 2017, another 1x Newsletter will follow, including the announcement that current ESF announcements and other information about studbooks etc. will all be communicated via ESF facebook.
The accessibility and speed of the facebook page are greater. Nick Cramer is the manager of the ESF facebook page.
6. Proposal studbook aims by Victor Loehr
The proposal of a three-part in studbooks is taken over.
The (co) studbook keepers are asked to choose from the three studbook registration models (from light to heavy) in consultation with their studbook participants.
The genetic aspect is basically the basis for all models; What's then all or not will be used further with is then dependent on the chosen model type.
1. Studbook keepersday 2017.
This will take place on April 15, 2017 again in the MEC in Nieuwegein, NL.
The program will be published as soon as possible.
Due to the additional costs, a lunch fee of € 5 pp. will be asked.
2. Progress of online registration system.
With Sacrome and our webmaster, system adjustments are made and implemented.
Later, the online registration system will be linked to our new website.
3. New ESF website.
A test model is being developed and tested.
4. Dutch IBG - ESF animal transfer
Of the min. EZ- RVO.nl, regularly seized animals are received in ownership. The ESF places these animals at studbook participants.
At the reception of the animals the participants should sign the usual ESF contract and contribute € 25 per animal to the costs of EU certificates, etc.
1. ESF core tasks.
The ESF will emphasize the realization of key core tasks.
- Cat. A studbook has the highest priority. Next tor the online studbook registration, annual reports are also required.
- Cat. B and C studbooks books do not require annual reports, but online studbook registration (because it can always become cat. A studbookbooks).
- The studbook keepers of these last two studbook categories only serve as contact points and questionbakes. Of course, it is free to develop further activities.
- A well-functioning website remains necessary to provide information and to keep fame.
- Two newsletters per year must be sufficient for the time being to distribute special information. A letter will be sent in December 2016.
2. Website renewal.
Sanne de Jong (NL) will provide the ESF with new opportunities. He gets the free hand to make a new design.
3. ESF animals control
Didier Laurent (BE) becomes ESF animals control officer. The ESF administration is being updated.
4. Studbook keepersday 2017
Nick Cramer (NL) is asked to take the lead.
A central location of the location is again preferred.
Date and location will be recorded as soon as possible.
5.Coordinator of studbook keepers / studbooks
Nick Cramer and Andrew Lewis become coordinator.
6. EAZA software computer course
Two ESF students are asked to report during the studbook keepersday 2017
1. Testudo kleinmanni project -ReHerp
The amounts deposited for this project on the ESF bank account will be transferred to the Reherp bank account.
2. Online registration system
The introduction period is expanded to give more time to the herd bookkeepers.
3. Culture programs
Following the completion of the online registration, emphasis is placed on drawing up and updating breeding programs for the further development of populations. If possible, models for breeding programs will be designed to assist the studbook holders.
4. Dutch procedure of so called front door animals
The procedure is evaluated and updated if necessary.
5. ESF folder
The offer of sponsored new leaflets is appreciated and accepted.
The ESF carries out a rigorous financial policy.
7. Overview of outsourced work
To enable volunteers to participate in ESF activities, an overview is drawn up of all kinds of activities that can be performed incidentally and permanently.
8. Relationship ESF - TSA-Europe
The ESF will continue to contribute to the reception of seized animals inside and outside Europe.
Switzerland also cooperates with the ESF to build populations.
9. PR and social media
Michael Delahunt (IR) becomes Public Relations Officer. He opens an additional facebook page: Testudinidae Chelonia
1. Studbook keepers day 2016
Program finally determined
2. Testudo kleinmanni project / Fabina Martis
The ESF acts as the client of the Testudo kleinmanni project - Fabina Martis.
The direction, supervision, etc. of this project is conducted by Henk Zwartepoorte.
1. Online registration system
Sebag, Sparks and Excel registration files registration files can be transferred into the online system. The test registrations have been entirely successful. Instructions and explanations will be determined in consultation with Sacrome. The maintenance contract is approved with Sacrome.
2. Studbook keepers day 2016
Date will be finally determined. Some speakers are known.
3. So-called “voordeurdierenprocedure” in the Netherlands
After many years of operation this procedure will be now being evaluated together with ROV.nl / Cites management NL and, where necessary, possibly updated.
4. Periodic consultations with ROV.nl / Cites Management UK
On behalf of the Board Henk Zwartepoorte takes also part in this consultation meetings and he also functions as an intermediary after his retirement as president / board member.
5. Supervision (co) studbook keepers
On behalf of the Board Henk Zwartepoorte remains monitoring the output management of (co) studbook keepers after his retirement as president / board member.
6. EAZA Population Management course
The Board seeks candidates ESF (co) studbook keepers who likes to follow this course in 2016 and gives names to EAZA.
1. Evaluation studbooks
For various reasons, following studbooks are stopped: Chelodina longicollis, Ctenosaura melanosterna, Lygodactylus williamsi, Terrapene c. bauri, Terrapene coahuila, Terrapene o. luteola, Terrapene c. carolina, Terrapene c. major, Tylototriton shanjing.
Changes in studbook keepership: Chelodina mccordi, Malacochersus tornieri.
2. Board mangement changes
Per 2016-01-01, the ESF has a new president: Laurens Woldring.
In order to find the desired rejuvenation, the ESF seeks new people for the functions of secretary, treasurer, coordinator studbook keepers and PR managers.
3. Developing online registration
Each studbook keeper will emphatically pointing at the encryption of names and locations as an important principle for the ESF.
It must be prevented that holders are reluctant to name recognition and thus drop out.
The system will be operational by 2016-01-01. The (co) studbook keepers get a timely instructions and an explanation. They will get guidance as necessary at the start.
4. Consultation with ROV.nl / Cites Management / AIVD NL on 2015-09-15
Some discussion points to be treated in this meeting.
5. Studbook keepers day 2016
Date and program be establish as soon as possible.
1. Further detailed elaboration online registration system.
2. Development organisation Studbook keepers day 2015.
1. Evaluation studbooks
Studbooks, which for some time vacancies for new studbook keepers exist, are removed from the overview list. In the "Vacancy organization" on our website will be made a link to the available studbook information in the job description. Therefore if desired interested people can form a more complete picture of the studbook.
With the new division of work the board wants to strengthen cooperation with the (co)studbook keepers. Communication between the board and the (co)studbook keepers must come from both sides to reach ESF goals.
2. Online registration system
The system will be developed further. Absolute starting point is the guarantee of the privacy and anonymity of the animal keepers and the locations where their animals are kept. The online registration will be not made publicly visible.
Via a special login code the studbook participant can give online his mutations to the (co)studbook keeper, who assesses them and then encrypts them in the studbook registry.
The development brings with it significant costs and therefore a financing plan is prepared.
3. Board composition
A change in the board composition is implemented. To increase the effectiveness looks at a further adjustment of the organizational structure and a possible adjustment of the job profiles.
4. Countries coordinators
In the current job profile of the country coordinator is not included an intermediary function between the board and the studbook keepers / studbook participants in the country. This communication relationship is considered important.
The country coordinators will be asked whether they appreciate such a function and also whether it instead of a land area boundary a linguistic area boundary is more appreciated. If that is so, then the board will facilitate the other boundary.
5. Studbook keepers day(s) 2015
If possible, in May 2015 the following Studbook keepers day will be held, again in the Environmental Education Centre (MEC) in Nieuwegein NL. An exact date will be sought.
The board will consult with the (co)studbook keepers on the program for that day.
Multiple Studbook keepers days can be organized in a calendar year.
6. Turtle and tortoise projects in Catalonia, Spain
The ESF provides as possible advice and assistance, in particular the Testudo hermanni hermanni project in Catalonia.
1. Evaluation studbooks / studbook keepers
During the Studbook keepers day on January 26th last, the studbook keepers present pleaded for a more stringent policy concerning the number and type of studbooks. Following this, the Board provided a survey on February, 15th last and asked every studbook keeper two questions and requested them to return the questions before July first. On account of this, the Board has evaluated all studbooks on July 14th.
The Board have considered all pros and cons of every studbook and decided to cancel the following 26 studbooks.
Chersina angulata, Clemmys guttata, Ctenosaurus oerdirhina, Cyclemys dentata, Cyclemys tcheponensis, Epicrates subflavus, Geoemyda japonica, Kinixys belliana nogueyi, Kinosternon bauri, Kinosternon cruentatum, Kinosternon leucostomum, Kinosternon subrubrum, Mantella, Ocadia sinensis, Pelusios niger spp., Pogona henrylawsonyi, Sauromalus ater, Sternotherus minor, Terrapene carolina triungis, Terrapene ornata luteola, Testudo hermanni boettgeri, Tribolonotus novaeguinea, Tylototriton kweichowensis, Tylototriton shanjing, Tylototriton taliangensis, Tylototriton verrucosus.
The reasons for this are the following: insufficient activities, no response, generally kept and bred in Europe since, mostly outside the studbook, category of species, less participation in the studbook, made inactive earlier etc.
In some cancelled studbooks, there are confiscated animals (so called IBG animals) or so called 'front door animals' (animals 'dropped' in at the ESF Board). These animals are and will remain in possession of the ESF. There will be special registrations kept for these ESF animals from now on: Chrysemys picta belli, Cyclemys dentata, Ocadia sinensis, Pelusios niger spp, Testudo h. boettgeri.
The former studbook keepers will be asked to inform the Board on all existing animals.
If there remains still interest in these cancelled studbook species, then there will be a possibility to set-up a work-group or one or more contact persons, if so desired. So, transfer of knowledge and help of experienced and/or expert keepers and/or breeders need not be lost. At the moment, 2 study groups are published already, namely Kinosternon spp. and Rhinoclemmys spp. You can find them on the ESF website under the header Studbooks / Study groups.
Furthermore, the Board has decided to request 7 studbook keepers to optimize or resume their management shortly.
Next, the Board will speak with 11 studbook keepers about alterations to their (co) studbook keeper function.
The situation in situ and ex situ and the very small studbooks of some threatened /protected species must be made clear. Therefore, a separate explanation will be published on the website on the overview pages of the following Category A studbooks:
Cuora mccordi, Cuora aurocapitata, Cuora pani, Cuora trifasciata, Cuora zhoui.
2. Category changes
With regard to the in situ and ex situ situation of Lygodactylus williamsi, the studbook of this species will be raised to ESF category A.
3. Temporary registration
Some (co) studbook keepers have great difficulties with the use of the Sparks and / or Sebag registration program. These (co) studbook keepers are strongly advised to ask help from their fellow (co) studbook keepers, who are working successfully with this program.
If it does not work right away with their Windows version, a registration in Excel could be used as a temporary measure to prevent loss of data before the online registration system becomes operational.
4. Management plan for all studbooks
The Board wants to stake a further step by asking the (co) studbook keepers to make a management plan for their studbook. Leading up to this, the advice and help will be asked from an experienced studbook keeper.
5. Development of the online registration system
Development of an online registration system, which will be linked to the so-called ZIMS registration program used by the EAZA.
6. ESF publications
Advertising articles will be sent for publication to the NBSV, Lacerta, DGHT, DN, etc. Incorporated is a new list of all (co) studbook keepers and the vacancies the ESF would like to fill in with the cooperation of these organizations. In the article for the NBSV there is also a mention for what goal the annual financial contribution is used; the intent is to use it for DNA research on Corucia zebrataand Heosemys spinosa.
7. Adding / addition ESF Board
The Board would like to fulfil her promise to strife for professionalism. But in order to achieve this, more active persons are needed on the Board.
For some time now, there are vacancies on the Board.
Two new persons have declared to be willing to do board activities for the ESF, for which the Board is grateful. At the meeting of July 14th last, the decision was made to ask two more persons if they are willing to undertake board activities. To distribute board activities among more persons will make lighter work for board members and is less time consuming. And two know more than one. Giving direction and support to (co)studbook keepers is essential and so is more publicity and supply of information.
Furthermore, in this time of criticism on keeping certain hobby animals, there is a need for positive lists, alertness, the determination of position and participation in national and European discussions. All in all, there is much to do.
Therefore, the Board asks everybody who endorses the ESF goals and wants to get involved, to apply. The Boards will want to discuss the possibilities with them.
1. From the survey amongst (co) studbook keepers, two important points for improvement have arisen: 1st interactive communication en 2nd studbook registration.
2. For a user-friendly, central, online studbook registration-system, a programme of requirements will be drawn up as soon as possible, then a quotation will be requested.
3. A studbook keepers day will be organized to discuss the outcome of the survey and the proposals and action points based on the survey with the (co) studbook keepers.
4. For new and current (co) studbook keepers and board members, clear job descriptions should be drafted and ascertained, dealing with roles, tasks, obligations and responsibilities.
5. For new (co) studbook keepers, a clear introductory manual should be written, in which guidelines, examples etc. are recorded.
Also, manuals for the current (co) studbook keepers should be written as a support from the Board.
6. Placement of IBG-animals takes place, as usual, by the Board in coordination with the relevant (co) studbook keepers. Interested parties outside a studbook will be considered as candidates for placement.
A Coordinator for IBG-animals will be appointed, who will report to the Board and keep up with registrations. This staff member is not a member of the Board, but is answering to it.
7. Cat. C studbooks could be converted in special-interest groups. But Cat. C studbooks which are running well according to the (co) studbook keepers and participants, may remain.
Non-viable Cat. C studbooks will be terminated, after consultation with the (co) studbook keepers and participants.
8. At the request of the relevant studbook keepers, the following studbooks will be terminated: Oplurus c. cuvieri, Pelusios castaneus, Pelusios carinatus, Rhinoclemmys p. incisa, Rhinoclemmys p. manni.
At their request Peter van Putten (Pelusios), Oscar Martinez (Terrapene o.ornata), Jordi Sabaté (Clemmys guttata) en Merijn Kerlen (Cuora amboïnensis), will be relieved of their task as (co) studbook keepers, with many thanks.
9. The following vacancies exist:
(Co) studbook keepers: Cuora (Pyxidea) mouhotti, Geoemyda spengleri, Terrapene ornata ornata .
Board advisors: PR officers en Legal advisor international (European legislation).
1. The opinion of all (co) studbook keepers will be asked for a new élan and a new structure for the ESF.
- In the beginning of September 2012, a letter will be sent to all (co) studbook keepers with the question: “will they support the continued existence of the ESF and when affirmative what do they think this will mean.” Furthermore, they will be asked if they want to continue their own studbook work.
The (co) studbook keepers will have 4 weeks to react.
- After these 4 weeks (beginning of October), the Board will discuss the reactions of the (co) studbook keepers. Following this, the Board will decide how the ESF will make a fresh start.
- After that, a studbook keepers day will be organized, in which the wishes of the (co) studbook keepers and the Board and a concrete approach will be discussed.
2. Facebook ESF is activated. The search for more PR officers is on.
3. The Memorandum of Understanding (MOU), has been signed in full by both parties. This means a significant step forward in our cooperation. The MOU will be published on the website and an announcement will be made on Facebook ESF.
1. The roll-up banners and new leaflets will be based on the lay-out and colours of the new website.
2. The board is seeking people who will participate in public-relations activities.
3. The ESF-coordinators in Belgium, France, Germany, United-Kingdom and Greece will be better informed on board matters in the future.
4. The possibilities of sponsoring are being investigated. Sponsoring will not be accepted from people/companies which are professionally involved in trade in animals caught in the wild.
5. To improve the financial settlement of ESF shelter animals from confiscations, a system of transfer-buffers will be launched: a (standard) contribution per species per animals will have to be paid in advance, after which a post-audit settlement will take place.
6. A letter to studbook holders, who are backward in sending in reports and/or not responding to e-mails.
7. The proposal to start Dendrobates / Ranitomeya studbooks have been approved. The Committee Genetic will consult with the promoter on the set-up.
1. The new website will only publish the most recent annual studbook reports. In addition to this there will be a link to the old site, so interested people will be able to look up the old annual reports. Recent news is immediately visible on the new sit, older news will be placed in a news archive.
2. The studbooks G. catbonaria (cat. C), G. denticulata (cat. B), T.o. luteola (cat. A) en U. thomasi (cat. B) are being discontinued. The studbooks T.c. carolina (cat. B), T.c. major (cat. B) en T.o. ornata(cat. B) will also be stopped if no further activities will take place.
3. The programme for the studbook keepers day 2010 has been approved.
4. The proposal to publish an ESF-magazine once a year, will not be developed. There will be, however, per organisation within the EU (NBSV, DGHT, DN, Lacerta, ISV, etc.), one or more articles focussed on those specific organisations published in those magazines.
5. 3 roll-up banners will be purchased for PR-activities.
1. Some studbook keepers will be urged on to send in their Year report 2009 with the utmost speed.
2. In one way or another informal living-room meetings, study group meetings, etc. must be promoted with the (co) studbook keepers.
3. The Studbook keepers day 2010 will take place in November in Blijdorp Zoo, the Netherlands. The exact date will be appointed later. For the Studbook keepers day 2011 is Antwerp, Belgium an option.
4. The idea to publish a ESF magazine once a year, will be developed. Advertisement will be necessary.
5. The ESF will continue to accept confiscated turtles and tortoises from Hong Kong, for the purpose to give these animals still a good life. Placing of species will take place with the usual ESF conditions in cooperation with the concerned (co) studbook keepers. Also placing with people in EU countries without supervision of ESF coordinators, is acceptable with the usual ESF conditions to rescue these animals.
The financial contribution pro animal will be fixed by the total costs of the import, the number of imported animals, and the measure of threat / conservation / legal status / in situ en ex situ situations.
6. Ir. Didier Laurent from Belgium is appointed to be member of the Committee Genetics.
1. Concerning studbooks of which since two years no information is given:
- Category B and C studbooks will disappear of the website, if no one applies after the call for a new studbook keeper. The present studbook keeper receives a notice of this measure.
- Category A studbooks remain on the site and keep the highest priority in management.
- There will be placed a call for a new studbook keeper on the website (Vacancy organization). Reactions can be send in principle within two months.
2. The date of send in the year reports remains April 1. The studbook keepers will remind about this rule a few times in the months before.
3. The size of the studbook remains in principle maximum 200 / 250 animals. Studbooks of threatened species (Category A) can have less than ten animals in special affairs.
4. Studbooks may have several co-studbook keepers.
5. A standard ESF promotion presentation will be made which also can be used by studbook keepers.
6. On the present website starts a private forum for studbook keepers en studbook participants. Some pages wil be adjust to new ideas.
7. Conditions for requests for genetic research will be published on the site.
8. A new website will be made.
9. The number of boardmembers is reduced.
1. In drawing up the Keeping guidelines for keeping species a link has been made between the length of the species concerned and their normal activities to ensure an acceptable living environment. The Keeping guidelines will only be drawn up for ESF species.
2. The aim of DNA- research is to prevent hybridiation between different forms of the species. The aim of ESF is to keep as close to the natural form as possible (selecting on appearance can lead to many mistakes, to select from parentage is more correct).
The DNA- research protocol will be sent to every studbook keeper and subsequently published on the site. Every studbook keeper will be asked to submit possible DNA- research requests to the board with a motivation. Firstly, we will state that the budget is restricted for the moment. In principle DNA-research is useful when it is expected within reason that there will be some result. In the first instance the ESF will consider ex- situ situations.
3. Realization of a new Central studbook registration will be started on the website. The studbook keepers will be informed and asked to sent in a provisional back-up of the registration to the board.
4. With appreciation for the initiative, we will cooperate with a further collaboration with the Dutch Society for Herpetology and Terrarium keeping "Lacerta". The informative article of Lacerta will be sent to every studbook keeper / studbook participant.
5. The tasks of coordination in the EU- countries will be concentrated on: a. guiding the studbook keepers from their country, b. promoting the ESF with organizations and private persons. The ultimate responsibility will remain with the board.
6. The annual account for 2008 has been established.
7.On behalf of the protection project for Testudo kleinmanni , 1200 Euros will be made available under certain conditions out of the special post Testudo kleinmanni for the T-shirt project for pupils in Egypt. Feedback on results will be take place.
1. In the "Houdbaarheidsrichtlijnen voor het houden van soorten" NL will be made a coupling with the length and the normal activities of the regarding species to attain a decent environment.
2. After the approval, the Protocol DNA- researches will be send to all studbook keepers and also published on this site. Then the studbook keepers are able to make motivated requests for DNA-research to the Board. These requests will be judged on the basis of standards of the ESF.
Requests for DNA-research who can not be financial supported by the ESF can of course be executed as private activity. The Advisory committee genetics is gladly willing to accompany these private DNA- researches if desired.
3. Rob Verhoeks takes over the General coordinator studbook keepers activities from Laurens Woldring. The Board is looking for a new General board member.
4. The Studbook keepers day 2009 takes place on a more precisely fixed date in September in Blijdorp Zoo Rotterdam.
5. Requests for new studbooks have to be motivated. A format will be published on this site as expedient for the applicant.
The Studbook keepers day 2009 takes place on a more precisely fixed date in September in Blijdorp Zoo Rotterdam.
6. The request for a new studbook Geoemyda japonica is approved by the Board.
7. A Protocol for post-mortem examinations of ESF- animals will be published on this site after the approval.
8. The Board is looking for candidates for the function of studbook keeper Chinemys reevesii. Motivated applications can be send to the secretary.
9. Information about several projects will be published on this site.
10. Next Board meeting on 14 June 2009.
1. The board welcomes Alexander Bakker as second PR officer in the board.
2. In behalf of the research after the possibilities of a central studbook registration the ESF seeks also extern advise and support.
3. With three different animal medical laboratories in the Netherlands and one laboratory in Belgium the ESF makes arrangements to do post-mortem examinations on death ESF animals.
4. In behalf of all studbook participants a Protocol will made for preserve and tender animals for post-mortem examinations.
5. A Protocol for DNA research of special indicated species will made. In this Protocol will also assimilate the consequences of these examinations.
6. For paying the expenses of post-mortem examinations and of special DNA research there will be special entries in the ESF budget.
7. The need of another software instruction day will take stock of.
8. The Studbook keepers day 2008 will take place on June 29, 2008 in the Zoo Amersfoort, NL. Among other things the three Study groups will give their reports.
9. The ESF Annual Financial Account 2007 is approved.
10. The fiscal so called ANBI status for the Netherlands is applied.
11. In connection with the several important activities an active fundraising is started.
12. The concept Police note 2008 - 2011 is discussed. Some supplements will still be subjoined.
1. By common consent, Rob Verhoeks was voted a General Board member. Among other thing, he will be specifically occupied with the expanding of contacts with the (co-) studbook keepers.
2. Possibilities of realising a central studbook registration will be investigated. Points of departure will be:
• The central studbook registration will be published on the ESF site, so everybody can consult it, if so desired.
• Only (co-) studbook keepers, some board members and the webmaster will be able to change these registrations by using an unique code and only from their own PC.
• The (co-)studbook keepers will be responsible for the functioning of the studbook registration at all times.
• All studbook participants will receive an unique number, which is valid for every studbook they participate in.
3. The possibilities for realising some kind of breeding station in The Netherlands will be investigated.
4. The revised classification in categories of the ESF studbooks has been established. The classification has been restricted to three categories, based on the in situ and ex situ situation of the species concerned. If a new proposed studbook does not fall under one of these three categories, then such a studbook is not desirable. The revised category classification will be published on the website.
5. In sending round the established and revised ESF category classification, the (co-) studbook keepers will be asked -in cooperation with their studbook participants- to evaluate their studbooks on its viability, their view on the future and the right classification of the category. - With studbooks on which the boards have not received reports etc. for the past two years, there will be a consultation with the studbook keepers, to see if the studbook can be transferred to a replacement studbook keeper.
6. To avoid misunderstandings, contacts between the ESF and other organisations will be published on the website.
7. The Officer Public Relations is also a member of the board.
8. The ESF leaflet will soon be printed in many languages and widely circulated.
9. The function of technical advisor will be created and fulfilled out by Fred Jan Kraan. The technical advisor will lead the research on the central studbook registration. Responsible for web issues will be Ruben Lybaert.
10. Bringing in Ctenosaura bakeri of the Utila bakeri station in Honduras under the ESF studbook is approved. The objective of the station goes well with the ESF objectives.
11. The Platysternon studbook will be transferred to Mark Klerks (studbook keeper) and Harry Rotmans (co-studbook keeper).
12. In The Netherlands the ESF has signed a new protocol with the NL Ministry LNV-DR- section Confiscated Animals and Iguana Zoo, Vlissingen for transferring ownership of the animals to the ESF. The NL Ministry LNV-DR-IBG is always commissioner of DNA-research and pays the costs. Furthermore, this service Dr-IBG will commission CITES-certificates / dispossessions and will pay the fees.
1. On the registration form, the date of birth should be mentioned. When unknown, the date should be assessed and mentioned as 00 January of the assessed year.
2. The study group South-East Asia will be lead by Martin van Wees.
3. DNA-surveys will from now on be done by the UV Gent, Belgium.
4. DNA-survey of the second Hong Kong group Geochelone elegans is under way.
5. Concerning breeding programs: animals which are hatched at another location than that in which the eggs are laid, should be entered in the studbook registration as the location of the parent animals and consequently a day later transferred to de address where they were hatched and the young are staying.
6. It will be further stimulated to involve OOS with studbooks.
7. Because absolutely no trade is allowed with ESF animals, these animals have no economic or fiscal value. Our financial advisor will nevertheless be asked if the intrinsic value of these animals can be entered as ESF property in the accounts.
8. The study group Cuora will be lead by Henk Zwartepoorte.
9. Further consultation will take place with the NL-Ministry LNV, DR-Cites-management concerning the role of the ESF in case of found turtles.
10. In cooperation with the NL-Ministry LNV, DR-IBG, existing IBG-ESF contracts will be evaluated and if necessary updated.
1. In placing IBG/TSA/ESF-animals, more attention will be paid to the signing and archiving of new contracts. The wellbeing of animals should be better guarded, so disputes with keepers, donating organizations and supervisory institutions will be prevented.
2. Studbook participants with ESF-animals, are reminded again of their duty to report all deaths etc. to the board and their studbook keeper. These studbook keepers are again reminded that they should have consultations with the board.
3. New contracts will be accentuated on certain points (like putting animals in a refrigerator and not a deep freeer after death).
4. For the moment, the number of board members will not be changed. Advisors are not members of the board, but are sincerely invited to attend board meetings (=the normal possibility of meeting for a foundation).
5. Keeping recommendations for ESF-species will be formulated. The NL-Ministry LNV, DR. Cites-management will receive a copy on their request.
6. Registration of amphibians is best done by group (group management).
7. Starting breeding programmes will get priority from now on. We will begin with some test programmes.
8. The ESF will give financial and practical support to the project Pancake-turtles (Malacochersus tornieri) in Africa.
9. We will aim for a form of cooperation with reptile- and amphibians-organizations.
1. The ESF-website will be the main source of information for all those involved with the ESF and all persons interested. Instead of annual Newsletters, studbook holders will be informed on important matters by short messages if necessary.
2. A standard model will be published on the website for the annual studbook reports.
3. The annual studbook report will contain a section called `Genetic survey`.
4. We endeavour to publish breeding programmes for all studbooks.
5. Persons outside the EU-countries will be able to participate in ESF-activities by subscribing to one or more studbooks.
1. Annual reports will have to be published in the English language on the website. Other languages are possible in addition to English.
1. Studbook holders and participants may deliver articles, reports, graphics etc. concerning the species to be placed in the studbook section of the ESF-website.
1. Consultation will take place with inactive studbook holders about their problems with the studbook. A solution will be sought in cooperation with the board.
2. The category classification of the studbooks will be updated if necessary.
1. The division in three types of ESF-studbooks will be maintained.
Type A = very small populations in captivity and/or threatened in the wild; vulnerable; critical. Warrants for the continued existence of the studbook and strict rules for registration is obligatory.
Type B = very small population in captivity or lower risk in the wild
Type C = other, including candidates.
2. For a better identification of the animals, the ESF is not in favour of microchip transponders, because this method has some clear physical drawbacks. The ESF is more in favour of photo documentation as a sensible alternative.
3. Minimal requirements for housing and feeding of species will be developed and documented as guidelines. These will be published on the website in the studbook section.
1. ESF points of support will be developed in EU-countries. These will function as an extension of the General Coordinator Studbooks in The Netherlands. All ESF-contacts in the relevant EU-country with governments, organisations, associations and sponsors will in principle be conducted by these points of support.
2. The ESF is by no means a rescue organisation for surplus animals. We do however assist in placing animals coming from the Turtle Survival Alliance Europe (TSA) and nationwide investigation and inspection services, insofar and if space and cooperation is made possible by the ESF-board.
3. A central point for complaints will be established (e-mail address of the secretary).